OneNote Tips: Anything may be recorded and preserved in OneNote. Add your own notes, audio or video recordings, small drawings, and photos.
OneNote is a virtual digital notepad that enables real-time team communication. It receives automatic cloud backup from Microsoft Office 365.
Every platform, including Windows PC, Apple Mac, iPhone, and Android, has a OneNote app.
Anything may be recorded and stored in OneNote. You are able to add your own notes, audio or video recordings, short sketches, and photo inserts. A file of any kind or an Excel spreadsheet can also be included.
OneNote has a wide range of capabilities. To keep track of the tasks that have been completed and those that remain, check boxes may be added to your notes.
OneNote allows you to add an Outlook meeting appointment to the calendar, add your meeting notes, and share your notes with everyone in the meeting.
You may switch between devices whenever you want and work while on the go since storage is in the Microsoft cloud.
Additionally, Microsoft cloud storage offers very good security. Your data is very protected and less likely to be compromised. You can only share it with the coworkers you want to see it.
The tips displayed may differ on other devices because they were tested on a Windows 10 device.
Enlarge the Ribbon.
The ribbon may be crumpled when you open a brand-new notebook.
Although this is a fantastic technique to enlarge the user input pane, it does not display all of the ribbon’s groups and choices.
Only the ribbon tab headers are visible, and only clicking a specific tab reveals the ribbon groups.
The entire ribbon can be accessed by clicking on any of the tabs in the ribbon headings.
Collapse the Ribbon by performing a right click on any empty space on the full ribbon. The full ribbon can be toggled on or off using this.
You may configure the ribbon to always show using the helpful Show Ribbon setting toggle.
Set Always display Ribbon by clicking on the little down chevron button to the very right of the ribbon.
Important Shortcut Keys
OneNote and Microsoft Word are comparable in certain aspects. Some of the Word shortcuts can be carried over to OneNote if you are acquainted with Word.
Shortcut keys can help you save time. Finding the right button does not need you to search through the ribbon.
- CTRL+C The selected text will be copied to the clipboard as a result. It has the same functionality as pressing the Copy key on the Home tab of the ribbon’s Clipboard group.
- CTRL+V By doing this, you may paste previously copied text into the region where your cursor is currently positioned. It has the same functionality as pressing the Paste key on the Home tab of the ribbon’s Clipboard group.
- CTRL+X This will copy the selected text to the clipboard from the document. The Cut button in the Clipboard group of the Home tab of the ribbon’s ribbon corresponds to the same command.
- CTRL+B The selected text in the document will become bold as a result. If you pick the bold text and execute the shortcut once more, the text will revert to its usual state, acting as a toggle. The Bold button in the Font group of the Home tab of the ribbon’s ribbon corresponds to the same instruction.
- CTRL+I The document’s selected text will be italicized as a result. It functions like a toggle in that the text will revert to normal if you select the italicized text and execute the shortcut once more. The Italic button in the Font group of the Home tab of the ribbon’s ribbon corresponds to the same instruction.
- CTRL+Z This will reverse the previous action. For instance, using CTRL+Z will undo whatever text you wrote or action you performed on the page.
OneNote Shortcuts: Display all
There is a shortcut for each button and icon on the ribbon. ALT can be used to view them. This will display the ribbon tabs’ top-level shortcuts.
The letter key will bring up a tab. To view all the shortcut keys for each group on the ribbon, hit N for Insert, for instance.
Use ALT + N + P, for instance, to enter a photo.
Employ Quick Notes
Similar to a yellow sticky note, a Quick Note. It could be helpful to write down an idea or a reminder to accomplish something.
By selecting the New Quick Note button located in the Window group on the View tab of the ribbon, you may quickly make a note.
By sliding the arrow handles on the box’s edge, you may resize the quick note box. By clicking on the quick note’s title bar and dragging it to a different location on the section, you may move the fast note to any location.
Additionally, they have a complete set of ribbon commands. The whole list of commands accessible within your quick note will expand when you click on the three dots in the title bar’s center.
Quick notes are kept in your default Notebook’s Unfiled Notes section. By selecting Quick Notes from the drop-down menu next to your Notebook name tab, you may access your notes.
Utilizing the Search Function
In OneNote, it’s simple to lose track of where you put things. To locate specific text, utilize the built-in search feature.
On the right side of the note pane is the search function.
A window will popup once you enter your search term in the search field, displaying the results.
To exit the search results box, press ESC.
Setting Up Your Text
Similar to how you would in Microsoft Word, you may format your text. Drag the pointer over the text to be formatted to select it.
There will be several formatting options available in a pop-up window. The font, font size, font color, background color, and other settings are all changeable via the options.
Text with a Checkbox Added
Put a checkbox next to each item if your notebook section is a to-do list so that you may cross them off as finished as time goes on.
First, choose the text to go in the text box. Then, under the Tags group of the Home tab on the ribbon, you may either use CTRL+1 or click on To Do (CTRL+1).
A check box will appear in front of your text as a result. To check or uncheck something, click on it.
Rearrange the To Do list
You might need to rearrange the things on your to-do list after you’ve initially created it.
You may easily complete this by dragging and dropping each checked item using the
Exchange notes with coworkers and work together
Another point of OneNote tips : The ability for teams to work together in real time from any location is incredibly helpful.
You may exchange action items and meeting notes, maintain project organization, and share client remarks.
Sharing your notebook is possible by selecting File from the ribbon menu.
- You may access all of the share options by clicking Share in the window’s left-hand side.
- Select People to Share with.
- Enter the person’s name or email address if you wish to share the notebooks with them. You must have the individual in your Outlook contacts list. You can choose whether they can edit or simply view your notebook in the drop-down menu to the right of the box. You may provide a customized remark to describe your notebook’s purpose.
- They will receive an email invitation when you click the Share button.
You may all work together on the same notebook from this point forward.
Draw or create a quick graphic
You may easily draw on a note page or add a graphic form. You may draw or insert shapes on your note using a variety of choices by selecting the Draw tab on the ribbon.
You may choose the color and thickness of the sketching pen by clicking the Color & Thickness button in the Tools category.
Your cursor may now be used to draw a line. The cursor will return to normal when you click the Type button in the Tools group of the ribbon after you have finished sketching.
A pop-up menu will display when you click on the drawing line itself to delete it. Select the Delete option.
Tag usage
Important notes in your notebook can be categorized and given more priority using tags.
A single line of text or an entire paragraph can be tagged. The text can have many tags added to it. One line of text can have both an Important tag and a Question tag, for instance.
Selecting the tag text is the first step in adding a tag. To add the appropriate tag to your text, first click the Home tab on the ribbon and then utilize the list box in the Tags group.
Right-click the tag and select Remove Tag from the menu that appears.
To locate tags, select the Find Tags option under the Tags group on the Home tab. A navigation pane will then appear to the right of the section displaying all the tags discovered.
Your Notes through email
OneNote makes it simple to email notes to different recipients.
Select Email Page from the Email group on the Home menu. After a little delay, a OneNote email window with the section’s contents from your notebook will appear.
As though you were using Outlook, you may customize the email’s recipients and contents.
This feature helps you save a ton of time. It’s not necessary to choose out the text you want to copy, copy it, then start a new email in Outlook and paste the message into it.
In OneNote, create an Outlook task.
Another point of OneNote tips : A task that appears in Outlook and OneNote can be created. Choose the text that will be in your task first. On the ribbon’s Home tab, under the Tags group, choose Outlook Tasks.
This will provide a menu so you may later add a new task.
Once a task has been created, you may update the due date and content by selecting Open Task in Outlook.
Your task in OneNote gets a flag next to it, and Outlook adds it as well.
By selecting Find Tags from the Tags group on the Home menu, you may locate your tasks. On the right side of the window, a summary pane of every tag will be shown.
The task flag will be removed if the task is erased in Outlook, but the text will still be there in OneNote.
Employ templates
Another point of OneNote tips : You may utilize OneNote’s extensive collection of built-in templates as notebook pages.
Page Templates may be found in the Pages group of the ribbon after selecting the Insert tab.
This will give you the option to choose a Project Overview template, or you can click on Page Templates to bring up a navigation pane on the right side of the window where you may select from a variety of additional template options.
You may save a ton of time and effort when setting up text by using templates.
Translating
Another point of OneNote tips : If you work in a multinational company, it is kind and a good idea to translate your notes into any coworkers with whom you could be sharing a notebook.
To begin, choose every word you wish to translate (CTRL+A will select all).
On the Review tab of the ribbon, click the Translate button in the Language group. A translation navigation pane will then appear to the right of the window as a result.
Spell Check
You may utilize the spell check feature, though. On the Review tab of the ribbon, click the Spelling button.
Your whole letter will be spellchecked, and any misspelled words will be highlighted with options. The navigation pane on the right of the window displays the results.
In addition to choosing a different dictionary for spellchecking, you may add a term to the dictionary.
For instance, if the dictionary is in English and your text is in French, then every word will appear to be spelled erroneously.
Utilize a thesaurus.
Another point of OneNote tips : You might choose to substitute a term that has a similar meaning to the one you typed. You could have already used this term in your writing and don’t want to use it again.
In the Spelling group of the Review tab on the ribbon, choose the word, and then click Thesaurus.
By doing this, a navigation pane to the right of the window will appear, displaying a list of possible alternative terms.
Then, click the dropdown arrow next to the word you wish to use by first selecting it from the list. The new term will substitute for the previously chosen word when you pick Insert from the drop-down menu.
Text from image copied
Another point of OneNote tips : OneNote’s ability to copy text from a picture is a little-known but really impressive function.
OneNote has been updated with a stock photo. This image represents a menu from a restaurant.
When the pop-up menu appears, right-click the image and choose Copy Text from Picture. The entire text will be copied to the clipboard as a result. Sadly, there is no sign that it has finished making the duplicate.
To paste the text, click on a new section of your note and press Ctrl + V.
The OCR (optical Character Recognition) used by this feature to identify any text in the image is astonishingly accurate.
Add audio and video recordings to OneNote
OneNote allows you to capture audio and video directly without using another program.
Use the Record Audio or Record Video buttons found in the Recording group of the Insert tab on the ribbon to accomplish this.
This will give you the option to record something and provide a sub-menu on the ribbon for playing it back.
Add a spreadsheet in Excel to OneNote
OneNote allows you to insert either a brand-new or pre-existing Excel spreadsheet.
On the Insert tab of the ribbon, click the Spreadsheet button under the Files group.
A skeleton spreadsheet will be added after selecting New Excel Spreadsheet from the drop-down menu. Right-click this skeleton and select Edit.
You will then be sent to Excel where you may add your data into the spreadsheet as usual. When prompted, save the spreadsheet, then close Excel and go back to OneNote.
You will only see the spreadsheet’s initial skeleton at this stage. Refresh may be found in the pop-up menu when you right-click the skeleton once again.
The original Excel file will not reflect changes made in OneNote, and OneNote will not reflect changes made in the original file.
Add a Screen Image Using Screen Clipping
Any open program may be easily screenshotted with only one quick operation.
First, choose the program from which you want to capture a screenshot, such as a web browser.
Enter OneNote now. Don’t visit any other websites.
Click the Screen Clipping button in OneNote’s Images group under the Insert tab of the ribbon.
You’ll return to the earlier program window by doing this. Create a box with the cross pointer around the portion of the screen you wish to capture.
Your source data that was clipped will now show up in OneNote.
Including a Link on a Website
A link to a website can be added to your notes.
The shortcut to the Link pop-up window is CTRL + K. Also available on the Insert tab of the ribbon is the Link button in the Links group.
Simply type in the display name and the website address, then click OK.
After then, the link will show up in your notes.
You may use Copy and Paste to include the link right into your notes if you already have the URL address in a browser.
Additionally, you may utilize this to make bookmark connections to other places inside the OneNote notebook. This is an excellent method for building a connected table of contents.
Add a File Anex
In the Files group on the Insert tab’s ribbon, select File Attachment.
You may choose your file from a conventional browser that will appear as a result.
Depending on the type of file, it will appear in your note as an icon. It will also display the file name, and if you place your mouse over it, it will reveal further details.
To open a file, double click on its icon. You will be given the option of which program to open the file in if it is an image.
Removal of Objects
You can find yourself with a variety of items in your notes area, including spreadsheets, audio and video recordings, and file icons.
You might wish to organize things at some point and get rid of some of these as they might not be necessary anymore.
To accomplish this, click above the icon’s or object’s left-hand corner and then drag a box over the area you want to eliminate. That region will be removed when you use the Delete key on your keyboard.
Use the Undo feature found on the Home tab of the ribbon if you accidentally removed too much.
A History of
You may examine the audit trail that OneNote records of any modifications that are made.
In the Authors group of the History tab on the ribbon, select Recent Edits.
This will display a dropdown menu where you may choose a time range that goes as far back as six months.
A navigation pane will appear to the right of the window when you click on the necessary time period. You will be able to review all edits made to your notes thanks to this.
If you want to grant many colleagues edit access to OneNote, this is quite helpful.
OneNote password-protected
By setting a password, OneNote can gain additional protection.
In the Section group of the Review tab on the ribbon, choose Password.
By doing so, a navigation pane on the right side of the window will open, allowing you to enter and verify your password. If you forget your password, it becomes encrypted and is unrecoverable.
To lock each area in OneNote, click Lock All.
Conclusion
OneNote is a component of Office 365 that is quite helpful.
With so many possibilities for use, it is almost like a Swiss Army Knife since it combines the greatest features of Excel, Word, and PowerPoint.
It can be used nearly anywhere and on any device, and it’s great for team work.
Many of the tricks listed here will help you save time while also enabling you to perform some truly incredible feats, like extracting text from a picture.
